Hospitals · Clinics · Labs
The hospital never closes.
Your attendance should not guess.
Security on 12-hour nights. Nurses on rotation. Sample collection staff out on the road. One day, four different rules — all counted correctly, without anyone editing a register by hand.
One day in a hospital
Running today at our hospital client
28
Staff
9
Departments
7
Shift patterns
5
Cross midnight
11,000+
Punches handled
A single-location hospital running every department on Timeion — security, operation theatre, wards, reception, pharmacy, housekeeping, OP, claims and admin.
The night shift problem
One duty. Two dates. Most software gets this wrong.
A guard starts at 8 PM Monday and goes home 8 AM Tuesday. That is one night duty — not two half days, and not one absent day.
Salary stays correct
No half-day cuts for staff who worked the whole night.
Overtime is real
Extra hours after the 12 are counted, not lost at midnight.
No manual fixing
HR stops editing the register by hand every morning.
Overtime money
Extra hours are easy. The rate is the argument.
Every hospital divides salary differently — by 26 days, by 30 days, or by days actually worked. You pick the rule once. Timeion does the same maths every month, for everyone.
gross ÷ 26 ÷ 9 × 1.5
Factory and hospital standard in India.
✓ What our hospital client chose
gross ÷ 30 ÷ 9 × 1.5
Calendar month basis. Used by some service firms.
gross ÷ worked days ÷ 9 × 1.5
Based on days actually worked that month.
gross ÷ worked days ÷ 8 × 1.5
Older 8-hour convention.
Changing this is a setting, not a software change. Switch it and see the effect before you save.
Round it your way
Count every minute, or only completed hours. Your rule, set once.
Break inside long OT
Deduct a fixed break after a set number of overtime hours, if that is your policy.
Not everyone earns OT
Senior staff can be marked as not eligible. Their hours still show; only the money stops.
Month-end correction
HR can set a final overtime figure for the month in one screen, instead of fixing day by day.
Staff mobile app
Not everyone works inside the building
Sample collection staff start their day at a patient's house, not at your gate. They punch from the phone, at the place they actually are — with the location recorded.
Punch from the collection point
Sample collection staff punch where they are standing. The location is saved with the punch, so nobody has to be believed on trust.
Their own attendance, in their hand
Staff open the app and see their days present, hours worked, overtime and leave balance. HR stops answering the same question every week.
Payslip without a queue at the HR desk
Monthly payslip is in the app. No printing, no WhatsApp forwarding.
Leave without paper
Apply, get approved, and see the balance change — in the same app.
Staff inside the hospital keep using the fingerprint machine. Only the people who move need the app — you decide per person.
One hospital, four rules
Every department works differently. That is normal.
Security is not reception. Nursing is not pharmacy. Timeion holds a different rule for each one — and even for a single person when needed.
Security
12 hours — 8 AM to 8 PM, or 8 PM to 8 AM
Same team rotates between day and night. Night duty counts on the day it starts.
Ward, OT, OP staff
Flexible — 9 hours a day
We count hours worked, not the exact in-time. Nursing duty does not start at a fixed bell.
Reception, Pharmacy, Claims, Admin
Fixed — 9 hours
Normal in-time and out-time, with late marks and grace time.
Housekeeping
9 hours — one staff on 12-hour night
A single person can have their own timing without changing the department rule.
Real example: in this hospital every housekeeping staff works 9 hours — except one person, who works the 12-hour night. That single exception is just a setting. No separate register, no side note in a diary.
Small things that matter in a hospital
No lunch cut
A hospital does not close for lunch. So the lunch deduction is switched off — staff are not docked for a break they never took.
Duty at any hour
Punches at 2 AM or 6 AM are normal here. Nothing is blocked or marked wrong just because it is outside office hours.
Department-wise view
See who is on duty in the ward right now, and who has not come to the OT — without calling each floor.
One record for salary
Attendance, overtime, leave and salary come from the same data. No second register to match at month end.
Only what you need
Ward staff do not need location. Collection staff do. Every feature is switched on per person, not for everybody.
Easy for senior staff
Anyone who does not want an app simply uses the fingerprint machine. Nothing to learn, nothing to install.
One flow
Punch to payslip, without re-typing
The same punch that marks attendance also decides the salary. Nobody copies anything into Excel at month end.
Staff marks attendance
Fingerprint at the gate, or a phone punch out on the road.
It reaches Timeion
The machine and the app both send it in on their own.
Rules are applied
Shift, late, night duty and overtime are worked out.
Salary is ready
Month-end payslip is generated from the same data.
Questions hospitals ask us
Our nurses do not come at a fixed time. Will it mark them late? +
No. Nursing departments can be set to count hours instead of in-time. If the person completes their hours, the day is full — whatever time they started.
What happens to a night duty that ends the next morning? +
It is counted as one duty on the day it started. The staff does not lose half a day, and overtime after the shift is still counted.
How is overtime money calculated? +
You choose the rule — divide the salary by 26 days, 30 days, or days actually worked, then by hours per day, and multiply by 1.5. Once chosen, every month follows it automatically.
Can sample collection staff punch from outside? +
Yes. They punch from the mobile app at the collection point and the location is recorded with the punch. You can allow this for only the staff who need it.
Do all our staff need smartphones? +
No. Only the people who move around need the app. Everyone else uses the fingerprint machine as usual.
Can we start with attendance only and add payroll later? +
Yes. Modules are switched on separately. Many hospitals begin with attendance and shifts, then add payroll once the roster is settled.